Research Protocol
The following protocol will be used when data and/or research is requested:
Review the Request Guidelines
Prior to completing the request, familiarize yourself with the SDoL Research and Data Request Guidelines. These guidelines outline what is expected in the request and provide additional avenues to secure public information. If you have any questions please email researchanddatarequests@sdlancaster.org.
Complete the Research & Data Request Form
The requestor will complete the SDoL: Research & Data Request form. This form will ask for identifying information, association, type of request, attachments, the purpose and details of the request, and a preferred timeframe. Requestors can choose to receive an e-mail that contains a copy of their responses.
Requests are received on a monthly basis, all submissions must be complete one week prior to that month’s meeting for consideration. Below is a calendar of meetings for the 22-23 school year.
|
Submission Deadline |
Meeting Date |
| August 10, 2023 |
August 17, 2023 |
| September 14, 2023 |
September 21, 2023 |
| October 19, 2023 |
October 26, 2023 |
| November 6, 2023 |
November 16, 2023 |
|
December 14, 2023 |
December 21, 2023 |
| January 11, 2023 |
January 18, 2023 |
|
February 8, 2023 |
February 15, 2023 |
| March 14, 2023 |
March 21, 2023 |
| April 14, 2023 | April 21, 2023 |
Request Review
After a review of the request, the individual will receive a response via e-mail. Once the application is received, a committee composed of members of the Office of Data Analytics and other district departments will review to determine initial approval. This team meets monthly, plan for at least four weeks to process the initial application.
- If a data request is approved, a timeframe will be shared with the Requestor and any additional questions will be posed. Data will be delivered by the specified date.
- If a research request is being considered, a Memorandum of Understanding (MOU) will be initiated and shared with the Requestor.
Memorandum of Understanding
An MOU is initially reviewed by the Director of Data Analytics. Additional staff members may be asked to review the request, based on the area of interest. If the MOU is moved through this initial review, it is passed on to the Superintendent for consideration.
Written Notice
Whether approved or denied by the Superintendent, the individual will receive notice. If approved, the Requestor will be notified via e-mail that they are able to begin their research. A copy of the signed MOU will be provided.
Ongoing Updates and Sharing Research Findings
Researchers are expected to provide updates to the District as they complete their work. Any changes to the approved plan must be communicated to the Director of Data Analytics and are subject to review. To ensure the fullest benefit of research and data requests, we ask that requestors share their final research with the Office of Data Analytics. This helps us utilize the work to improve programs, practices, and student outcomes. We are eager to see the impact of this research and data analysis to improve the School District of Lancaster.
Resources
Research & Data Request Resources
External Data Resources
Please Note: The School District of Lancaster reserves the right to deny any data or research requests. There are times throughout the year when there is a high level of requests. Advanced notice is provided to requestors that the turnaround time may vary based on the time of year and related factors.