Data & Research Requests

The District receives many requests for data and the opportunity to complete research within our schools and departments. Examples of these requests include research projects, reports for grants, dissertation work, public reporting, or internal data analysis. Requesters may seek student data or the ability to administer interviews, surveys, or questionnaires. Some district and school data is available on our website, through Lancaster Links, and/or on the Future Ready PA Index website.

The privacy of student, staff, and district data is of utmost importance. Data that is not currently available to the public will not be given to any individual without proper approval. SDoL employees should not provide data or partake in research, surveys, or interviews unless it has been approved by the Superintendent.

Research Protocol

The following protocol will be used when data and/or research is requested:

Complete the Data & Research Request Form

The requester will complete the SDoL: Data & Research Request form. This form will ask for identifying information, association, type of request, the purpose and details of the request, and a preferred timeframe. Requesters can choose to receive an e-mail that contains a copy of their responses.

Request Review

After a review of the request, the individual will receive a response via e-mail. This response should be received within five business days.

  • If a data request is approved, a timeframe will be shared with the Requester and any additional questions will be posed. Data will be delivered by the specified date.
  • If a research request is being considered, a Memorandum of Understanding (MOU) will be initiated and shared with the Requester.

Memorandum of Understanding

An MOU is initially reviewed by the Coordinator of Assessment, Evaluation, & Research. Additional staff members may be asked to review the request, based on the area of interest. If the MOU is moved through this initial review, it is passed on to the Superintendent for consideration.

Written Notice

Whether approved or denied by the Superintendent, the individual will receive notice. If approved, the Requester will be notified via e-mail that they are able to begin their research. A copy of the signed
MOU will be provided.

Ongoing Updates

Researchers are expected to provide updates to the District as they complete their work. Any changes to the approved plan must be communicated to the Coordinator of Assessment, Evaluation, & Research and are subject to review.

Please Note: The School District of Lancaster reserves the right to deny any data or research requests. There are times throughout the year when there is a high level of requests. Advanced notice is provided to requesters that the turnaround time may vary based on the time of year and related factors.